Calendar Setup

3 areas

Calendar Setup

Three areas make up calendar setup. Tap one to see what it covers.

01

Connect & Create

Sync Google, Outlook, or iCloud, then create a personal or round robin calendar for booking.

02

Set Availability

Working hours, buffer time, and how far in advance someone can book, all set on your personal profile.

03

Share & Publish

Get your booking link ready to drop into your website, an email, or a text.

Key terms

Definitions

Tap any term to expand it.

A team calendar that distributes appointments across multiple people automatically.

The working hours and days you set that decide when people are able to book time with you.

Built-in gaps between appointments so back-to-back bookings don't run you straight through your day.

The public link where a lead or client picks an open time slot on your calendar.

The bidirectional connection between your system calendar and your personal calendar, so a change in one shows up in the other.

In practice

Common Use Cases

📅

Connecting Your Calendar

Google, Outlook, or iCloud, synced both ways so double-bookings can't happen.

⏰

Setting Working Hours

Set on your personal profile first, since that's what your calendar pulls its availability from.

🔗

Publishing Your Booking Page

A live link, ready to drop into your website or send straight to a lead who wants to book.

👥

Round Robin, If You Have a Team

Distributes appointments automatically across multiple people instead of all landing on one person.

Help me do it

Things To Do

Finish these before moving to the next lesson. They only take a few minutes.

0 of 3 done

Connect your calendar (Google, Outlook, or iCloud)

Set your working hours and buffer time on your personal profile

Publish your booking page and add it somewhere people will actually see it

⚡ Tips

Set your working hours on your personal profile first, your calendar pulls availability from there.
Add buffer time between appointments so a long call doesn't push your whole day late.
Double check your calendar and profile availability actually match before you publish the booking page.
A round robin calendar only helps once more than one person is available to take appointments.
Test your own booking page by booking a slot yourself before sending the link to a real lead.

Check yourself

Quick Knowledge Check

Answer a few quick questions to lock in what you just learned. Miss one and we'll show you the right answer.

0 of 4 answered

A team calendar that distributes appointments across multiple people automatically is called a ____ calendar.

Where should you set your working hours first?

True or false: buffer time prevents back-to-back bookings from running you straight through the day.

The public link where a lead picks an open time slot is called your ____.

Help me apply it

Try This With Your Favorite AI

Copy a prompt below and paste it into ChatGPT, Claude, Gemini, or whatever AI tool you use. Fill in the bracketed details and it'll help you write your own version for your business.

📅 Calendar Availability Setup Guide

You are a scheduling consultant helping me make sure my calendar and my profile availability actually match before I put it on my website. My context: - My working days and hours: [describe] Give me: - A short checklist confirming profile availability matches calendar settings - One common mismatch that causes bad booking times, and how to catch it - A reminder of what to check after publishing the calendar to a page - Keep it short and practical. Finish by asking me: "What are your current working hours? Tell me so I can check them against what you described.".

💬 Booking Confirmation Message Writer

You are a copywriter helping me write the message a lead sees right after they book time on my calendar. My context: - My business type and what the appointment is for: [describe] - The tone I want: [warm / professional / casual] Give me: - A short confirmation message for right after booking - A short reminder message for the day before - One line on what to include so the person shows up prepared Finish by asking me: "What do you need the person to bring or know before the appointment? Tell me and I will include it.".